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Library Resources for CUNY Central Employees: Institutional Repository

CUNY Academic Works

CUNY Academic Works collects, preserves, and provides worldwide access to the research, scholarship, and creative work of the City University of New York. In service to CUNY’s mission as a public university, content in Academic Works is freely available to all.

Coordinated by the Office of Library Services at CUNY Central, CUNY Academic Works provides for the preservation and dissemination of a full range of scholarly and creative works, including faculty research such as articles and conference presentations; educational materials such as open textbooks; student works such as theses and dissertations; creative works such as poems and musical compositions; digitized archival documents from CUNY’s libraries and special collections. Included works are selected and deposited by the individual campus in consultation with the Office of Library Services.

Have a question? Want to learn more?

The Office of Library Services is available to answer your questions, as well as offer presentations and workshops on CUNY Academic Works and related issues such as authors' rights and Creative Commons Licensing. Email AcademicWorks@cuny.edu for more information.

Why should I submit to CUNY Academic Works?

PRESERVE YOUR WORKS
Research can easily be lost or misplaced, whether it is published or not. Private and for-profit companies go out of business. Libraries commit to providing long-term persistent hosting and URLs for your work.

SHARE YOUR WORKS
Your work is central to your career and the advancement of knowledge in your field. CUNY Academic Works collects and stores all of your works—from published articles to conference presentations to data—in a single place.

INCREASE YOUR IMPACT
CUNY Academic Works is crawled by search engines such as Google Scholar, making your work discoverable and accessible to readers worldwide. This means your work will be read more and cited more.

TRACK YOUR IMPACT
Every month, CUNY Academic Works sends you an email letting you know how many times your work has been downloaded. This information can be included on an annual report or grant application.

GRANTS AND FUNDING
From the federal government to private agencies such as the Ford Foundation, funding bodies increasingly require grantees to make their work available open access. Contact AcademicWorks@cuny.edu about using CUNY Academic Works to meet funder requirements.

How do I submit to CUNY Academic Works?

The submission process consists of the following steps:

  • Login to CUNY Academic Works or create an account if this your first time submitting content
  • Read and accept the Submission Agreement
  • Provide information about yourself and any co-authors, as well as the work
  • Upload your electronic file and associated files, if any

Before you submit:

  • Identify one or more of your scholarly or creative works to submit to CUNY Academic Works. Only submit completed works (whether in manuscript or final formatted form), not works in progress. Once content is submit to CUNY Academic Works it should not be removed except in cases where legal or moral rights are violated.
  • For each work, be sure you have the right to make it publicly available online.
    • Journal articles: Consult your publishing agreement and/or SHERPA/RoMEO, a site that identifies publishers' default copyright policies. For future publications, consider submitting an author's addendum in order to retain copyright to your work. Try the Scholar's Copyright Addendum Engine.
    • Book contributions: Consult your publishing agreement or inquire with your publisher. Get some helpful hints from the free online guide, Understanding Rights Reversion, released by the Authors Alliance.
    • Other content types: Many content types, such as conference presentations, can be added to the repository without seeking additional permissions. Please contact CUNY Academic Works if you have any questions about your ability to make your work publicly accessible.
  • For each work, we recommend you have the following: (1) title, (2) brief, informative abstract, (3) descriptive keywords (max. 10), and (4) an electronic copy of the file.