CUNY Academic Works - Librarian Toolkit

• Speak to faculty need.
• Keep it simple with talking points, not details.
• Let faculty know you value their work.
• Offer to mediate the process for them.

Please visit the OLS Institutional Repository Working Group for instructions accompanied by a view-only Google Sheet of submission requests collected via Formstack Submission Form.

Not up for a full CV review? Collect recently published works using the Google Scholar alert workflow.

Many faculty are interested in submitting to CUNY Academic Works, but may not have the time or resources to do so. Conducting a CV review also takes time, but studies have shown that mediating the process for faculty greatly increases submissions and engagement. A CV review consists of the following steps:

• Obtain a copy of the faculty member's CV or look at their online profile.
• Look up copyright policies for each publication, tracking the process using the CV Review template.
• If faculty member approves, contact publishers for permissions that aren't granted in the default policy. Be sure to note that you are contacting them on behalf of the faculty member.
• Faculty member completes submission agreement.
• Upload content after completing the previous steps.