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General Word Accessibility Tips
- Use a sans serif fonts such as Arial, Helvetica or Verdana.
- Use 12 point or larger.
- Give documents descriptive titles, they are read aloud to screen readers.
- Use WORD’s built in STYLES to structure and organize your document.
- Use HEADINGS to structure and organize your document.
- Use PAGE LAYOUT/COLUMNS to create columns, not with tabs or spaces.
- Include ALT TEXT (alternative text describing item) for images, tables, charts and graphs so they are “visible” to everyone.
- For complex tables and charts provide a detailed transcript.
- Don’t use tables for layout.
- Keep tables simple.
- Use descriptive text for links, don’t use “click here” or “more”
- Use bulleted and numeric lists for related items.
- Include a table of contents for long documents (Word can generate if you use styles).
- Don’t use color as the sole way you relay information.
- Be cautious as to the colors you choose.
- Provide sufficient color contrast.
- Check how document looks for colorblind individuals.
- Include closed captions or transcripts for any audio or video elements.
Accessibility Instructions for various word versions
For each version of Word, Microsoft provides detailed instructions on how to:
- Create and Edit Headings
- Add Alternative Text
- Create Tables
- Editing Hyperlinks
- Create Lists
- Create Columns
- Use the Accessibility Checker
- Saving as HTML
- Convert to PDF
Select your version of Word to see how to add accessible content.