See ACRL instructions (pp. 8-12)
40 Books [title count] (column A physical)
Use Table 1. This is a title count.
40 Books [title count] (column B digital/electronic)
Use the total number of e-books for your campus in Table 2.
40a Books [volume count] (column A physical)
Use Table 3. This is a volume count. Add to this number a count of any volumes, including bound serials, that do not have an item record.
41 Databases (column B digital/electronic)
Count CUNY and locally licensed databases, both bibliographic and full text, on your A-Z list. Include e-book collections. Include NOVELNYdatabases. Do not include individual titles such as the NYTimes digital or the Chronicle of Higher Education; count those as part of 43B.
42a Media (column A physical)
Use Table 4, physical media. Add your total number of non-serial microform titles to the number provided (microform serials counted in 43a). Use a CCL search to retrieve your non-serial microforms. See instructions in Table 4. Include maps here.
42b Media (column B digital/electronic)
Table 5 includes links to vendor websites which list title counts for streaming media collections. Sum up title counts for collections your campus subscribes to, found on the ERAC survey. Only include titles that have been purchased or leased by the library. Do not include full title count for Kanopy or other PDA/DDA collections--only count titles for which a lease has been triggered. For audio collections, do not count tracks, count titles only.
43a Serials titles (column A physical)
Use Table 6, which reflects serial titles, including a count of ceased titles. Report serial microforms here. Use a CCL search to retrieve a count of serial microforms. See instruction in Table 6.
43b Serials titles (column B digital/electronic)
Use Table 7, a report generated by OLS using SFX data. The count includes open access titles searchable through OneSearch. Add individual electronic titles that are not part of your SFX holdings.
**Please note: the SFX data used in table 7 is still being compiled. We will add this data to Table 7 as soon as we can.*** 12/13/17
44 Total (physical)
Calculated sum of 40, 42 & 43
44 Total (electronic)
Calculated sum of 40, 41, 42 & 43
Total print monograph bib records in Aleph (title count)
|College||Number of records|
|CUNY-wide records (AL)||n/a|
|CITY (CC) + DSI (DS) + SPH (PH)||739,652|
|CUNY LAW (CL)||24,314|
|Graduate Center (GC)||208,663|
|Hunter (HC) + Centro (CP)||438,832|
|John Jay (JJ)||182,416|
|Medgar Evers (ME)||103,146|
|City Tech (NY)||114,060|
Command search in the Aleph: 11/15/2017
wow=xx and wfm=(bk or mu) not wpd=(c or h) not wfs=m not wst=suppressed or circ [title count]
|City + DSI+ SPH||695,003|
|Hunter and Centro||602,800|
SFX report run by OLS, includes 531,578 centrally provided (AL) e-books.
Report was run: December 4. 2017.
Total print items records in Aleph (items count)
Aleph report physical_type_count: items for each campus with material type BOOK, ISSBD, MANUS, SCO. Add to this number a count of any serial volumes that do not have an item record.
|Hunter and Centro||520,024|
Collection Items Count (Physical)
Report Date: July 3, 2017
NOTE: All active physical items, not including electronic resources. Excluded item statuses: CA, CL, CN, EB, ER, LO, LP, MI, MT, NA, NP, NR, OR, OI, ON, RP, SE, SU, WD.
The table below contains all physical media for each campus with the exception of microforms. Use the instructions below to obtain a count of microforms for your campus and add that number to the physical media count in the table below.
Physical Media bib counts (excludes microforms)
|Bronx CC (BX)||2,395|
|City + DSI + SPH (CC or DS or PH)||23,048|
|Hunter + Centro (HC or CP)||27,642|
|John Jay (JJ)||30,235|
|City Tech (NY)||4,823|
wow=xx and wpd=(a or d or f or g or k or m or s or v) not WST=SUPPRESSED
*Excludes suppressed bibs -- If you wish to include them, use the CCL search above minus the "not wst=suppressed"
*As of July 2017
Alexander Street Press: Download "bibliography" for each collection to get a list of titles or use the number found in the brochure etc. :A complete list of audio and video collections can be found here: http://alexanderstreet.com/AZtextlist. (Video collection only: http://alexanderstreet.com/allVideoTextLis)
DRAM: 4624 albums detailed here: http://www.dramonline.org/page/collection-development
Kanopy: If using PDA/DDA, only include titles you have purchased
Naxos Music Library: 134,650-- found here: https://www.naxosmusiclibrary.com/home.asp
|City (CC) + DSI (DS) + SPH (PH)||22,253|
|Hunter (HC) + Centro (CP)||3,893|
|John Jay (JJ)||7,481|
|City Tech (NY)||1,589|
wow=xx and wfm=se not wpd=c not wst=suppressed
*Command search in Aleph (12/6/2017)
*Excludes suppressed bibs
*Includes serial microforms
*Count only once if title is available in both print and microforms.
E-journal count generated by OLS using SFX -- report was run Dec 2017
|City + DSI||106,983|
|Hunter + Centro||105,674|