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CUNY libraries statistics 2016-2017 (archive)

Library Services

Library Circulation Usage

See ACRL instructions pp. 13-15

60. Initial circulation (physical) 

See Table 1.  Include books, media, and e-book readers (pre-loaded with books) from the general and reserves collections. Do not include laptops, calculators, or peripherals. Use item status to identify items to exclude these from count. Do not include renewals.

Note: The report in Table 1 counts loans per library.  That means if a Lehman book is borrowed from a Hostos patron via CLICS, Lehman gets a count of one, with no count for Hostos.

60,. Circulation (electronic)

This includes e-books and e-media. Use MR1 report for media if available.  Do not include titles in a Patron Driven Acquisitions package until it is purchased.

61. E-book usage COUNTER BR1 (if available)

This is a breakdown of Q60. Report COUNTER BR1 usage numbers you are able to get from e-book vendors. 

62. E-book usage COUNTER BR2 (if available)

This is a breakdown of Q60. Report COUNTER BR2 usage numbers you are able to get from e-book vendors. Use BR2 COUNTER Report (Number of Successful Section Requests by Month and Title) in Table 2  centrally licensed e-book packages and add COUNTER BR2 local e-book usage data when available.

"If counts are available,separately report ebook usage. If usage is available for COUNTER BR1, report on line 61 column B.
If usage is available for COUNTER BR2, report on line 62, column B. Libraries not using COUNTER should provide the most valid and reliable response possible for e-book usage for question 61 and make a note, or report zero in  both 61 and 62."  -- ACRL instructions..

63. E-serials usage

Count e-journal usage for licensed resources based upon Project COUNTER JR1 reports. Use resource admin modules to gather local usage statistics for locally purchased and centrally licensed electronic resources.

Information Services to Individuals

64. Transactions

Report transactions as described by ACRL: "Interactions and information contacts that involve knowledge, use, recommendations, interpretation, or instruction ... do not report directional transactions here. A directional transaction is an information contact that facilitates the use of the library and not knowledge, use recommendations, etc."

65. Consultations

Report consultations as described by ACRL: "Include one-on-one or small group schedule appointments. Include in person or digital. Include appointments with archives or special collections staff."

If separate transactions/consultation counts are not available, report all in line 64.

67. Virtual reference services

"... includes email, webform, chat, text messaging, instant messaging or other network-based medium designed to support virtual reference."

68. Indicate the number of branch and independent libraries

Exclude the main library.  See ACRL instructions if this applies to your library.

Information Services to Groups

70. Number of presentations

  •   Count each meeting of a credit class
  •   Count each one-shot workshop
  •   Do not count staff training
  •   Do not count self-paced tutorials
  •   Web-based presentations are counted as digital/electronic.

71. Total attendance at all presentations

For multi-session classes, like credit classes, count each person only once regardless of the number of sessions attended if possible/feasible.

72. Number of hours open during a typical week in an academic session

  • Typical means not intersession or extended hours during finals.
  • Exclude 24-hour unstaffed rooms

73. Number of entries/Gate counts on an annual basis (if available)

74. Number of entries/Gate count in a typical week (if available)

A typical week is a time that is neither unusually busy nor unusually slow. Make sure it represents the usual hours of operation.

List of item statuses. 

Note: the monthly circ reports provided by OLS track all work (including loans to patrons, transit accounts, catalogers, or displays, and loans of devices such as laptops, peripherals, etc.). The attached report tracks single loans to patrons only, which is what ACRL asks us to report. The numbers in this report will be lower than those in monthly circulation reports.