We want to make sure that all records have holdings and linked item records.
Holdings and items can be unlinked for a variety of reasons. Technical Services staff will be making corrections to the linking between item and holdings records. The holdings record should include at least an 852 $b & $c subfield that matches an item's permanent location. This may not be the same as an item that is temporarily in a different location.
Fix holdings records identified as not linked to items before December 31, 2019.
Link items to a holdings record which matches the items permanent location by March 01, 2020.
Making certain to re-check that 852 holdings fields have $b & $c and continue to be properly linked by June 30, 2020.
The Suppressed Records Clean Up project should resolve most holdings records without items. The Duplicate Holdings project will decrease holdings records with no item records. Once these projects have been completed there will still be some records with unlinked items.
If a library still has many suppressed bibliographic records that do not have items:
One approach for a library with many suppressed bibliographic records (that do not have items) is to first focus on those suppressed bib record. It might be better to continue to working from that suppressed bibliographic record listing. Your work should include removal of unneeded holdings as described below for the first phase. IF your library is in that situation, please submit a work order when you ready a new listing of "holdings not linked to items."
An alternative approach for a library with many suppressed bibliographic records (that do not have items) is to focus on correcting holdings that are not linked to items. Part of this work will lead to a number of holdings and Bibs being deleted, which will shrink the list of suppressed Bibliographic records.
This project has three phases:
_incomplete_852_holdings.This was already completed once for every library, but must be re-checked for new errors. A recommended plan would be to complete the third phase by June 26, 2020.
The reports (attached to this page) named
orphan_holdings_xxxxx.xls are holdings not linked to items. (Note:
xxxxx = 5-letter campus sub-library code.)
From time to time there will be automatically generated reports in Task Manager named
<sub-library>_item_unlink_holding for items not linked to holdings.