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CUNY LIBRARIES ARE OPEN both ONLINE and on campus! We are open online for reference & instruction. E-resources are fully available. CUNY Libraries physical spaces are also open for quiet study, computers and wifi, materials pickup, and more. Please note that library plans are subject to change based on the evolving pandemic situation and plans at each campus. At this time, due to the pandemic, campus access (including libraries) may be restricted to each campus’ current students, faculty and staff. Some libraries require reservations. Please check our College Libraries page for details about the library you plan to visit.

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CUNY Aleph Catalog Optimization Projects: Open Hours

Purpose

Enter Open hours in Aleph in order to handle loan due dates prior to migration

Recommended Target Date for Completion

Please enter Open Hours in Aleph before April 1, 2020.

Open Hours Project Description

Aleph Open Hours affect loan due dates. It is recommended that Open Hours be entered a minimum of three to six months in advance. This is especially true for days when a library will be closed. (Materials are never due when a library is listed as closed in Aleph.) We all can appreciate the value of Courtesy reminders, and that it really all this task is, a courtesy reminder for staff.

During July 2020, we will have a period of time where we will have extracted the data from Aleph for the last time, and are in the process of converting it into Alma format. New data can no longer be entered into Aleph, including changes to loans. We will only be using offline circulation. (The exact dates will be confirmed and publicized by the end of 2019.)

During this transition period, we will not be generating courtesy and overdue notices. Items may be returned to the libraries, but Aleph will not show these materials as returned. Patrons will not be able to create new hold requests. If items are due during this transition period, even if only for a few days, it may be confusing for patrons. If a patron returns materials late, they may later dispute fines because they did not receive patron notices.

Some libraries may prefer to not have loans due during this transition period. Open Hours settings in Aleph allow libraries to define the exact period when return due date will not be used for loans. This will help prevent frustration or confusion for patrons.