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Open Educational Resources and Zero-Cost Learning: How to create real-time, automatic captions for lectures.

Accessibility Information on Creating real-time, automatic captions or subtitles

Provide your students with on-screen captions and transcripts of your online presentations and lectures. Use PowerPoint for Office 365. CUNY is providing Microsoft Office 365 for Education to all active faculty and staff external link. and all active CUNY students external link. via the Microsoft Office in Education program.

  • PowerPoint for Office 365 can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language.
  • This can help accommodate individuals in the audience who may be deaf or hard of hearing, or more familiar with another language, respectively.
  • There are also position, size, color, and other appearance options for the captions and subtitles to accommodate different environments and audience needs.
  • For best results, they highly recommend using a headset microphone connected to the device running PowerPoint. Also, the feature requires a reliable internet connection throughout your presentation.

Specific Instructions

How to Use PowerPoint to Create Live Subtitles and Translations

Live caption a lecture, click to start slideshow.

Attribution: [Wolfe, Amy] (2020, May, 13) Live Caption a Lecture [ppt]. Retrieved from