As part of the Alma migration, we're trying to clarify communication and work responsibilities across different CUNY library constituencies. We're using a responsibility assignment matrix (see below), which is a tool for visualizing these sorts of workflows. The matrix can be tough to parse, though, so this is what it looks like in English:
Constituency: CUNY as a whole
- Working group minutes will be posted on LibGuide
- Alma monthly status report and one-month look-ahead shared on CULIBS (via Allie)
Constituency: Council of Chief Librarians
- Receive first draft of monthly Alma status report, submitted by Allie
- Consulted on general Alma project updates/issues, via Greg or Allie (as appropriate)
Constituency: OLS Standing Committees
- Notified about work/projects directly, when applicable
- Responsible for executing migration and pre-migration related tasks
- Generate migration-related tasks
- Consulted on general Alma project updates/issues
Constituency: Alma Steering Committee
- Oversee/direct migration and implementation work
- Stay updated on all minutes in the LibGuide
Constituency: Alma Working Groups
- Submit important news/updates to Allie
- Submit minutes to Allie after meeting
- Consulted on general Alma project updates/issues
- Generate migration-related tasks
- Brainstorm which other groups need to be notified about work/issues and share appropriately
Constituency: Campus Communications Committee
- Regularly share Alma information and updates with colleagues on-campus
